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Riverdocs & pTools Make Web Easy

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DateThursday, December 03, 2009

 Riverdocs & pTools  Make Web Easy


 ptools and Riverdocs develop an automated  system for transforming Word and PDF Documents into HTML



Tom Skinnner,pTools Managing Director has a recipe for instant HTML, thanks to partnership with RiverdocsContent Management Software specialist pTools has announced an automated document migration system that cuts the time and labour involved in making  documents available online.



Through a partnership with Riverdocs, a specialist in converting  documents into structured accessible HTML, pTools has developed an  automatic transformation solution which means  big documents in  Word, Office or PDF format can be put online in a matter of hours.



By simply dropping a PDF or  Word document into a folder in pTools content management software, the document is transformed into searchable  web pages using the Riverdocs service.



With the Irish government under huge pressure to cut public expenditure in the budget, the Irish-developed technology dramatically cuts the cost of making information accessible online, while meeting compliance legislation.  It is aimed at government agencies and financial services. Since a document of 100 pages can take three to five days to manually convert, let alone publish, the new system will substantially reduce costs for government departments and financial institutions which  until now had to do it manually



The new solution solves the problem of document accessibility and transparency, by allowing  organisations using pTools  CMS to seamlessly transform PDF, Microsoft Word, and Microsoft Office documents into compliant html web pages without the need for manual migration. While other services offer conversion, this solution differs in that documents are also automatically publishable for web.



The solution solves the long standing problem of easily representing documents online as searchable, useable and accessible web pages. Issues of document retrieval, lost attachments, and inability to search are all handled by transformation to HTML and automated publishing to browser.



pTools was involved in development of the Document Transparency Initiative at the Irish Stock Exchange earlier this year.  pTools Managing Director Tom Skinner commented: "We continue to build our Enterprise Content Management suite of applications and solutions and, together with Riverdocs, we can now provide an instant solution to exchanging document information online in a manner that traditionally required dedicated investment in technical skills and resources. This makes large scale document conversion and publishing easy".



Commenting on the development Peter Acton,  Dublin-based Riverdocs  Managing Director said: "Riverdocs and pTools have a natural technology fit that results in a single solution for customers. For CMS users it's a trouble free solution to an age-old problem and it really solves all the issues for people trying to easily access information that's embedded in Office documents and PDFs. The savings in time and effort are significant and the results in controlling and sharing information accurately can't be underestimated for financial services and government."



The development is part of the ongoing extension of pTools suite of applications and is already in deployment with customers in Ireland and the UK.


Key benefits delivered by the  new  pTools Riverdocs document transformation solution include:


  • Managed, controlled and auditable access to documents and web pages
  • Managed approval and sign-off of documents and web pages
  • Fulfilled governance and compliance document transparency guidelines
  • Guaranteed accessibility web content compliance and fully text searchable
  • Reduced document and policy circulation costs and risks
  • Increased document and policy efficiencies
  • Guaranteed synchronisation of circulated information
  • Improved information search and retrieval
  • Rapid conversion of PDF and Microsoft Office Documents to managed web pages




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